✦ Built in Australia · Open for new companies

Know what you own, who has it,
and when it expires.

Scoutmon replaces the spreadsheets. Assets, licences, vendors and the AI tools your staff keep adopting, all in one register, tied to your risk register and frameworks like ISO 27001 and Essential Eight. There's an audit trail under everything.

Try the Demo → See Features
app.scoutmon.com/assets
Assets
ICT / Technology 51
AI / Machine Learning 8
Building & Facilities 7
Vehicles & Plant 2
Financial & Legal 9
Network Infrastructure 8
Consumables 8
People
BYOD Devices 9
Onboarding
Vendors
Vendor List 9
Compliance
Risk Register 12
Insights
Reports
ICT / Technology
Hardware
Export
+ Add Asset
Total
142
↑ 4 this month
Active
118
Expiring Soon
7
Unassigned
12
Search name, tag, serial…
Filter
Asset
Type
Status
Owner
Expiry
MacBook Pro 14" M3
Hardware
Active
JD
James D.
Mar 2027
AWS Production
Cloud
Active
SA
Sarah A.
Ongoing
Adobe Creative Cloud
SaaS
Expiring
ML
Mia L.
14 days
SSL Certificate — API
Crypto Key
Active
TR
Tom R.
Sep 2026
Office 365 E3 — 50 seats
Licence
Active
KP
Kate P.
Jan 2027
Assets
ICT / Technology 51
AI / Machine Learning 8
Building & Facilities 7
Vehicles & Plant 2
Financial & Legal 9
Network Infrastructure 8
Consumables 8
People
BYOD Devices 9
Onboarding
Vendors
Vendor List 9
Compliance
Risk Register 12
Insights
Reports
Vendor Register
Filter
+ Add Vendor
Total Vendors
18
High / Critical
3
Audit Overdue
2
DPA Missing
4
Vendor
Category
Risk
Next Audit
Status
Amazon Web Services
Cloud
Low
Aug 2026
Current
Okta
Identity
Critical
Overdue
Overdue
Slack
Comms
Medium
Nov 2026
Current
Microsoft 365
Productivity
Medium
30 days
Due Soon
Figma
Design
Low
Jan 2027
Current
Assets
ICT / Technology 51
AI / Machine Learning 8
Building & Facilities 7
Vehicles & Plant 2
Financial & Legal 9
Network Infrastructure 8
Consumables 8
People
BYOD Devices 9
Onboarding
Vendors
Vendor List 9
Compliance
Risk Register 12
Insights
Reports
Risk Register
Filter
+ Add Risk
Total Risks
24
Critical
2
High
7
Mitigated
11
Risk
Likelihood
Impact
Owner
Status
Credential compromise via phishing
High
Critical
JD
James D.
In Progress
Single cloud provider dependency
Medium
High
SA
Sarah A.
Accepted
Missing DPA with key vendors
Medium
Medium
TR
Tom R.
In Progress
Expired SSL certificate on API endpoint
Low
High
KP
Kate P.
Mitigated
Assets
ICT / Technology 51
AI / Machine Learning 8
Building & Facilities 7
Vehicles & Plant 2
Financial & Legal 9
Network Infrastructure 8
Consumables 8
People
BYOD Devices 9
Onboarding
Vendors
Vendor List 9
Compliance
Risk Register 12
Insights
Reports
BYOD Devices
Send Ack Form
+ Register Device
Registered
9
Approved
7
Pending
2
Ack Signed
6
Device
Owner
OS
Approval
Ack
Brad's MacBook Pro
BF
Brad F.
macOS
Approved
Signed
Sarah's iPhone 15 Pro
SA
Sarah A.
iOS
Approved
Pending
Tom's Dell XPS 15
TR
Tom R.
Windows
Pending
Signed
Mia's Samsung Galaxy
ML
Mia L.
Android
Approved
Signed
Assets
ICT / Technology 51
AI / Machine Learning 8
Building & Facilities 7
Vehicles & Plant 2
Financial & Legal 9
Network Infrastructure 8
Consumables 8
People
BYOD Devices 9
Onboarding
Vendors
Vendor List 9
Compliance
Risk Register 12
Insights
Reports
Reports & Insights
Export CSV
Total Asset Value
$284k
Book value
Cost / Employee
$4.2k
Licence Utilisation
84%
Renewals (90d)
11
Assets by Category
ICT / Tech
89
Consumables
31
Facilities
14
Financial
8
Renewals due (next 90 days)
Adobe Creative Cloud14 days
GitHub Enterprise28 days
SSL Cert — app.scoutmon.com47 days
Datadog Pro61 days
Asset Register
30+
asset types
Across 7 categories, incl. AI
9
compliance frameworks
ISO 27001 to Essential Eight
30+
risk templates
Across 6 categories, ready to use
100%
audit trail
Every change, every user
Features

The whole register, not just the laptops

Hardware and SaaS, sure. Also the AI tools nobody told IT about, the vendors behind them, and the controls an auditor will eventually ask you to prove.

Complete Asset Registry

Hardware, software, SaaS, cloud, VMs, crypto keys, contracts. 30+ types, each with its own fields. Every change is logged, and you can print QR labels if you want them.

AI & SaaS-AI Register New

Someone in marketing connected an AI notetaker to your calendar last month. This is where you find that out. Every agent and copilot, what it can access, its autonomy, its EU AI-Act tier, linked to your risk register.

Vendor & Risk Management

Your vendors carry most of your risk. Rate them, schedule audits, track DPAs, run access reviews. The risk register ships with 30+ templates and each risk links back to the assets and vendors it touches.

Compliance Frameworks New

ISO 27001, SOC 2, ISO 9001, ISO 42001, Essential Eight, NIST CSF, CIS v8, ISO 27701, ISO 27017. Statement of Applicability, evidence, policies and CAPA included. Toggle any framework out of scope if you don't need it.

Lifecycle, BYOD & Alerts

New starter Monday? Run the onboarding workflow. Leaver on Friday? Everything comes back, signed for. Alerts cover expiring warranties, licence limits and overdue audits. A digest email lands weekly.

Vendor Management

Keep your vendor risk register current

Every third-party service your company relies on, in one list. Risk ratings, audit schedules, contract renewal dates and the compliance evidence to back them up.

  • Risk ratings: Low / Medium / High / Critical
  • Audit schedules with overdue alerts
  • Links to trust centres and privacy policies
  • Compliance status tracking
Vendor Register 9 vendors
Amazon Web Services
ICT / Cloud & Hosting
High
Atlassian
ICT / Software & Licences
Medium
CrowdStrike
ICT / Software · Overdue review
High
Dell Technologies
ICT / Hardware
Low
Proactive Alerts

Never miss an expiry or renewal

Scoutmon watches your asset register so you don't have to. Get notified before warranties lapse, licences hit capacity limits, or vendor audits fall overdue.

  • Warranty expiry warnings (30, 14, 7 days)
  • Licence seat over-allocation alerts
  • Vendor audit overdue notifications
  • Weekly email digest for admins
Notifications 3 new
Adobe CC warranty expiring in 14 days
Review renewal options before it lapses
Stripe vendor audit is overdue
Last audit was 13 months ago
Figma licence at 95% capacity
18 of 19 seats assigned
Weekly digest sent to 3 admins
Monday 8:00 AM · All good overall
Compliance

Compliance tools built right in

Build your security posture and prove it. A risk register with configurable scoring, access reviews, and supplier agreement tracking, all in the same platform as the assets they cover.

  • Risk Register with 30+ pre-built templates across 6 categories
  • Configurable likelihood & impact scoring labels per organisation
  • Vendor-centric Access Reviews with per-user decision tracking
  • Supplier agreements: DPA and contract status at a glance
Risk Register 12 open risks
Ransomware attack on production systems
Technology · Likelihood 5 × Impact 4
Critical 20
Phishing / business email compromise
People · Likelihood 4 × Impact 4
Critical 16
Insider data exfiltration
People · Likelihood 3 × Impact 5
Critical 15
Third-party vendor data breach
Legal / Compliance · Likelihood 3 × Impact 4
High 12
Onboarding & Offboarding

Consistent processes every time

Run a checklist when staff join or leave. Nothing gets missed, and every step is documented for the audit.

  • Reusable workflow templates for onboarding & offboarding
  • Task-by-task sign-off with responsible owner per step
  • Track equipment, system access, and form completion in one place
  • Full audit trail per run: what was done, and by whom
New Hire Onboarding In Progress
Started for Jordan Kim · 3 of 6 complete
✓
Issue laptop & peripherals
✓
Create user accounts (email, Slack, GitHub)
✓
Send BYOD acknowledgement form
→
Grant VPN & system access
Assigned to IT Admin
Security awareness training
Manager sign-off & close
GRC & Compliance

Audit-ready against the frameworks that matter

Map your controls to the standard your customers and auditors ask for. Mark frameworks in or out of scope, attach evidence to each control, publish policies for staff to acknowledge, and track remediation through to close.

  • Statement of Applicability with per-control status
  • Evidence, policies & acknowledgements in one place
  • Corrective actions (CAPA) with owners and due dates
  • Risks and controls linked to the assets they protect
ISO 27001SOC 2ISO 9001 ISO 42001Essential EightNIST CSF CIS v8ISO 27701ISO 27017
Compliance Posture 3 in scope
ISO/IEC 27001:2022
Information security · 93 controls
72%
SOC 2 (Trust Services)
Security & availability · 43 controls
48%
Essential Eight (ACSC)
Maturity Level 1 · 8 strategies
ML1
ISO 42001 (AI management)
Out of scope
Off
Built for small business

Who actually uses this

The register bends to whatever you run. A few examples.

Illustrative examples — not real customers.

Example scenario

Know who has what, without the spreadsheet

A growing agency hands out laptops, software seats and signs client contracts faster than anyone can keep track. Scoutmon ties every device to a person, gives every subscription a renewal date, and turns onboarding a new hire into a single checklist instead of a scramble across five systems.

Renewal alerts end the silent auto-renewals on tools nobody uses any more.
What they track
Laptops & monitors SaaS seats & licences Client contracts Cloud & domains AI tools in use
Example scenario

Tools and vehicles, accounted for across every site

Power tools wander between jobs, utes miss their services, and gear gets double-bought because no one's sure what's already owned. Scoutmon tracks every tool, vehicle and machine: who's holding it, which site it's on, and when its next service falls due.

Service and inspection reminders keep the fleet compliant and on the road.
What they track
Fleet vehicles Plant & machinery Power tools Insurance policies Site & access gear
Example scenario

Make every grant-funded dollar accountable

Donated laptops and grant-bought equipment are easy to lose and painful to acquit at year-end. Scoutmon shows what each grant paid for, who's using it, and what's due for replacement. Board reports and acquittals come straight out of the register.

Clean records turn grant acquittals and audits into a quick export.
What they track
Grant-funded equipment Donated devices Volunteer assignments Contracts & insurance
Example scenario

One register instead of ten spreadsheets

Hardware, licences, cloud resources, certificates and the AI tools staff keep adopting all live in one place. Scoutmon flags expiring certificates and over-allocated licence pools before they cause an outage, and surfaces shadow AI before it turns into a risk.

Expiry and capacity alerts catch problems before your users do.
What they track
Hardware & licences Cloud & certificates Network gear AI agents & tools Risk & compliance
Example scenario

Every location at a glance

POS terminals, kitchen equipment, devices and consumables are spread across venues with no single source of truth. Scoutmon gives head office one register of what's where, what's under warranty, and what's running low. Reorders happen before anything hits service.

Low-stock and warranty alerts keep every site open and serving.
What they track
POS & devices Equipment per site Consumables & reorder Leases & contracts
How it works

From CSV to live dashboard in under an hour

Import the spreadsheet you already have. Most teams are live the same afternoon.

1

Register your company

Sign up and complete your company profile. Your data is fully isolated from other organisations.

2

Import or add assets

Upload a CSV or add assets manually. Bulk actions make large inventories quick to get into the system.

3

Invite your team

Invite colleagues by email. Set roles and permissions so each person sees exactly what they need.

4

Get alerts before things break

Expiring warranties, overdue audits, licence limits. Scoutmon flags them early so you don't have to watch the calendar.

Asset Types

Track every type of asset

30+ types across 7 categories, from laptops and cloud resources to AI agents, network gear and crypto keys. Each type gets its own fields.

ICT / Technology AI / Machine Learning Network Infrastructure Building & Facilities Vehicles & Plant Financial & Legal Consumables
Hardware
Licences & Software
SaaS Applications
Cloud Resources
Virtual Machines
Source Code Repos
APIs & Integrations
Cryptographic Keys & Certs
Domains & DNS
Information Assets
Backup & Storage Media
AI Agents & Assistants
AI Models & Endpoints
AI-Enabled Tools & Features
Datasets & Training Data
Routers & Switches
Firewalls & Appliances
Wireless Access Points
Load Balancers & Proxies
Cabling & Patch Panels
Furniture & Fixtures
Security & Access
Utilities & Infrastructure
Fleet Vehicles
Plant & Machinery
Contracts & Agreements
Insurance Policies
Intellectual Property
Peripherals
Office Supplies
Cables & Adapters
Toner & Ink

Scoutmon started out of frustration. I spent years as an IT manager working around asset tools that either lacked what I needed or cost far more than they were worth, so I built the thing I actually wanted to use. The features on this page aren't a roadmap. They're the problems I hit every week, solved.

Read why Scoutmon exists →
Pricing

Pricing

It's $49 a month. That includes every feature, unlimited users and unlimited assets. The only cap is document storage.

Business
$49 AUD
per month · billed monthly
Get Started →

Your spreadsheet doesn't know Adobe CC expires in 14 days. Scoutmon does.

It watches the dates so you don't have to. Try it on the live demo, no signup needed.

Try the Demo →