Why I built Scoutmon
I'm an IT manager. For years, keeping track of what we owned meant a spreadsheet, then a paid tool that was really just a database, and then the spreadsheet again for everything the tool didn't handle.
Licences lived in one place, vendors in another, BYOD agreements in a shared drive. I'm also an ISO 27001 lead, so the risk register, the evidence and the supplier assessments were somewhere else again. Every audit meant matching them all up by hand.
The tools that joined it all together were priced for companies with a procurement department. The cheap ones only did assets. I wanted one place for all of it, at a price a small business would actually pay, so I built it.
The things I wanted fixed
None of these are unusual. They came up every week.
- Licences
- Nobody knows who still uses what until the renewal invoice arrives. Scoutmon emails staff a short check-in asking if they still need each licence, so you can cut the unused seats before you pay for them again.
- BYOD
- Staff on their own phones and laptops sign the agreement in Scoutmon, and the signed copy stays with their record. No more chasing forms or filing PDFs.
- Starters and leavers
- Onboarding and offboarding follow the same checklist every time, whoever does them, and each step records who completed it.
- Training
- Training gets delivered on all sorts of platforms. The register keeps it in one list, wherever it came from.
- AI tools
- Staff sign up for AI tools faster than anyone can review them. Each one gets recorded: who uses it, what data it can reach, and whether it trains on your data. It links to the risk register like everything else.
Compliance in the same place as the assets
Because I do the ISO 27001 work myself, compliance isn't an extra module stuck on the side. Risks, controls, evidence, vendor audits and access reviews sit next to the laptops, licences and suppliers they're about. When an auditor asks which systems hold customer data, the answer is already there. It covers ISO 27001, Essential Eight, SOC 2 and a handful of other frameworks.
Fewer clicks
I use this every day, so small annoyances add up. When you delete something you land back where you were. One confirmation is enough. You can edit in place and change records in bulk. None of it is clever. It's just how I wanted it to work.
The price
It's $49 AUD a month for the whole company. Every feature is included, and there are no per-user or per-asset fees. That pays for running it properly and keeps it affordable for a 50-person business, which is who I built it for.
If you'd like to look around first, the demo is open and doesn't need a signup. If it suits you, register your company. I approve new accounts myself, and you get 30 days free.
BradFounder, Scoutmon. Made in Australia.